Upon your group’s arrival in Central Oregon, if you are flying into the Redmond/Bend Airport (RDM) – 25 mins from Bend or Portland (PDX) – 3 hours from Bend, we can make the necessary arrangements for your group’s arrival into Bend or Sunriver and to your fabulous accommodations.
We can make reservations and/or recommendations to stay in nearby hotels or a beautiful vacation home along the Deschutes River; to dine in some of our finest restaurants or coordinate catering for your group; and take care of setting up private tours.
Bend/Sunriver areas have a number of large and small conference and convention centers. We can recommend which conference center will best suit your needs. Once you choose which conference center you would like to use, we will have the meeting planner contact you. The assigned meeting planner will assist you with planning your meetings and arranging meeting space for your group. They can also handle your on-site dining needs at the conference center.
Of course, Bend is known for it’s outdoor activities with the Cascade Mountains in our backyard – offering miles of trails for hiking, biking, and backpacking; pristine mountain lakes; the Deschutes River, which runs right through town; and a world-class ski & snowboard resort, Mt. Bachelor. With that in mind, clients usually request for us to arrange one or several of these outdoor activities, as most of our clients tend to be active in the outdoors.
Length of Stay: If your length of stay is for a long weekend or a whole week, we can organize activities for your group that they can pick and choose from. For those who prefer non-organized activities, we can show them beautiful places to just chill out and take in the fresh air, sunshine, and sounds of nature.
We provide the same level of service whether you are on a ‘tight budget’ or ‘price is no object’. We believe in excellent customer service all around – we do not discriminate. We are so happy to serve your group and show you our town! We want your group to have the best experience and walk away smiling. Since we are a service-oriented business, it is our priority to provide you with top-notch customer service at all times. Our goal is that you will come back to visit us again and tell your friends about us, too.
In order for us to get a better idea of what type of retreat/conference you are looking for in Central Oregon, we need you to complete a brief questionnaire. You have two options for the questionnaire:
You can speak to one of our LOCAL travel specialists on the phone to discuss your needs and interests, and the specialist will fill out the questionnaire. 541.550.0170
We can e-mail you the questionnaire to fill out on-line with a variety of activity choices, types of accommodations, dining opportunities, activities for children, etc.
Our fees are based on the amount of time we spend planning your retreat.
The deposit ($2500) is due when the Questionnaire is complete, and we begin the planning process.
After reviewing the Questionnaire, we will
Our fees are nonrefundable once your final plan has been completed. If you need to cancel your retreat BEFORE we have finished work on your final itinerary, we will refund the deposit, minus the fees for time already spent working on your retreat.
Cancellation policies for the accommodations and activities we book for you will vary. We will advise you of these cancellation policies in your final itinerary. Once reservations have been made, you are responsible for cancelling any accommodations and activities booked for you (in most cases, payment will be guaranteed by your credit card).
If you would like us to take care of cancellations for you, we would be happy to assist you at our hourly rate ($150/hr). We strongly suggest that you consider purchasing trip cancellation insurance.